Migration Guide

Switching from AutoEntry to ExtractInvoice

Credit-based pricing that looks cheap until you do the math. Invoices with line items cost 2 credits each - so that $12/mo Bronze plan? It covers just 25 invoices. Here's the escape route.

Why People Leave AutoEntry

Real complaints from recent reviews:

Credit-based pricing trap: Invoices with line items cost 2 credits each, so 500 invoices/month requires the $285/mo Diamond plan

Confusing credit system - hard to predict monthly costs until you're already committed

"Subscription cost" mentioned repeatedly as a con in reviews

Sage acquisition creating uncertainty for non-Sage users

Learning curve steeper than competitors

What You'll Save

AutoEntry Pricing

Bronze (50 credits (~25 invoices))$12/mo

Gold (200 credits (~100 invoices))$44/mo

Platinum (500 credits (~250 invoices))$98/mo

Diamond (1,500 credits (~750 invoices))$285/mo

ExtractInvoice Pricing

Starter (500 invoices)$29/mo

Professional (1,500 invoices)$59/mo

Premium (4,000 invoices)$119/mo

For typical bookkeeper (500 invoices/mo with line items):

AutoEntry

$285/mo (Diamond)

ExtractInvoice

$29/mo

You save

$3,072/year (90% less)

AutoEntry charges 2 credits per invoice with line items. ExtractInvoice pricing is per invoice, period. No credits to track, no surprises.

The Migration

5 minutes, seriously

What transfers:

Nothing. Invoice extraction tools don't store accounting data—your QuickBooks/Xero has everything already.

What changes:

Email forwarding (2 min): Update your forwarding address to your-name@extractinvoice.com

Pick your export format (one-time): Choose your accounting software format and ExtractInvoice remembers it

Test invoice (1 min): Forward one invoice, verify extraction, export and import to your accounting software

That's it. No data export, no migration nightmare, no waiting.

Supported Accounting Software

We export directly to:

QuickBooks Desktop (IIF format)

QuickBooks Online (QBO bills CSV)

Xero (Xero-specific CSV)

Sage (generic CSV/Excel - yes, even though you're leaving their ecosystem)

Generic formats (CSV, Excel, JSON) for any other software

Set your preference once, every export comes out ready to import. No manual formatting or field mapping.

The Workflow (Better Than You Think)

During the week

Snap invoices with your phone → forward to your@extractinvoice.com
Or forward from your email as they arrive
ExtractInvoice processes them in ~10 seconds
Review/correct any extractions on mobile or desktop

Once a week (or daily, whatever)

Select all invoices you want to import (or filter by date/client)
Click export → get ONE file with everything
Import to your accounting software
Done

Why bookkeepers actually prefer this:

Batch your accounting work instead of constant interruptions

Review all extractions before they hit your books

One file to import vs 100 individual syncs

Export file serves as a backup record

QuickBooks Online direct sync is available for one-click push, and many bookkeepers still prefer batching their export workflow for other platforms.

What's Different (Honestly)

Better

98-99% extraction accuracy (same ballpark as AutoEntry's "up to 99%")
10-second processing
Responsive support (founder-run, email answered same day)
Easy cancellation (no retention specialists, cancel in settings)
Simple per-invoice pricing - no credits to track, no mental math required
Line items included - ExtractInvoice doesn't charge extra for extracting line item details
Platform-agnostic (not locked into Sage ecosystem)
Batch export (select 50 invoices → get 1 file, not 50 files)

Different

Simpler interface (it focuses on invoices/receipts, not 47 features)
14-day trial instead of per-document credits
QuickBooks Online direct sync available, plus batch export/import for other platforms
No separate mobile app - Email forwarding works from your phone's camera (snap → forward → done), and the web interface is fully mobile-optimized

What AutoEntry does better (for now)

Line item extraction maturity (they've been at it longer)
OAuth sync to more platforms (Sage, Xero, etc.)
More established with larger accounting firms

Not available yet

Bank statement extraction (focused on invoices first)
Purchase order matching

14-Day Trial Process

Set your accounting software preference (QuickBooks Desktop/Online, Xero, Sage, etc.)

Forward 5-10 real invoices from your daily workflow

Review extractions in the ExtractInvoice interface (check line items if that's critical for you)

Select all → export → import to your accounting software

If you like it, update your email forwarding permanently

Cancel AutoEntry (thankfully they make this easier than Dext)

The Honest Pitch

We're not AutoEntry. We're a bootstrapped alternative that:

Costs 90% less for typical invoice volumes

No credit system - just count invoices, not credits

Line items included at no extra cost

Works just as well for standard invoice extraction

Isn't tied to the Sage ecosystem

Focuses on the core workflow instead of feature bloat

This isn't for everyone. If you need the most mature line item extraction on the market or rely heavily on AutoEntry's advanced features, stick with them. If you're processing standard invoices and receipts and tired of doing credit math every month, give it a try. The real question: Are you paying AutoEntry $285/mo because you need those features, or because their credit system charges you double for line items?

Ready to switch?

14-day free trial, no credit card. Most people are surprised how fast it is.

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